Job Title: Executive Support Specialist

Reports To: Division Superintendent

FLSA Status: Exempt

Summary: We are seeking a skilled and proactive Executive Support Specialist to provide crucial support to the Superintendent of our school division. This position offers a unique opportunity to contribute to the division’s leadership team and requires highly specialized and confidential administrative services. 

Essential Duties & Responsibilities: General expectations are listed below. Other duties may be assigned as needed.

• Assist the Superintendent in daily administrative operations, including managing correspondence, scheduling meetings, and preparing reports.
• Maintain the Superintendent’s calendar, scheduling, appointments, meetings, and events efficiently.
• Assist the Superintendent’s communication efforts, including drafting announcements, presentations, and memos on behalf of the Superintendent. 
• Provide general administrative support, such as answering phones, handling incoming mail, managing office tasks, and handling inquiries.
• Assist the Superintendent in the preparation of and delivery of the agenda and/or meeting data to the Louisa County School Board.
• Attends meetings regarding legal or other confidential matters as directed by the Superintendent.
• Serves as confidential assistant to the Superintendent.
• Assist the LCPS Public Relations department in generating engaging and informative news articles highlighting the division’s achievements and events as needed.
• Capture photographs during school events, activities, and special occasions as needed.

Requirements: 

• Previous experience in an administrative role or supporting executive-level staff preferred.
• Able to manage multiple tasks, prioritize effectively, and consistently meet deadlines.
• Able to handle sensitive and confidential information with discretion.
• Excellent written and verbal communication skills for drafting articles, and other communications.
• Must be a team player that is willing to collaborate with colleagues and support the school division as a whole.
• Comfortable in using Google Suite, and Gmail.
• Proficient in general photography.
• Though not required, a basic knowledge of video editing software (such as iMovie/Premiere Pro/Final Cut Pro) is a plus.